PRIVACY POLICY
PRIVACY NOTICE We appreciate your visit to our website, which is operated by Swixx BioPharma SA. This Privacy Notice aims to provide you with general information about personal data that we may collect about you, how we may use it and how our Company protects information when you visit and use this website. In this policy, “processes” means how we collect, store, share and otherwise use that information for lawful purposes. "We", “us” and "our" means our Company, Swixx BioPharma, and it covers all the instances where we might process personal information. We are committed to protecting and respecting your privacy. Our privacy policy was updated in 2018 to reflect the new data protection legislation in the EU known as the General Data Protection Regulation (GDPR). We may change our policy from time to time and any such changes will be published on our website. We encourage you to check this policy occasionally to ensure you are up-to-date with our privacy stance as a company. However, we will also certainly notify you, if we are required to do so. Notwithstanding any change to this policy, we will continue to process your personal data in accordance with your rights and our obligations in law. Please note that we do not collect any personal data through our website except if you should choose to subscribe to our News Announcement mailing list. However, in the course of normal company operations, we may come into contact and process data about individuals (personal data). The rest of this document outlines how we deal with this data and strive to protect your privacy and interests as best we can. Who we are Swixx BioPharma SA is a company registered in accordance with Swiss laws and located at Neuhofstrasse 5A, 6340 Baar, Switzerland. For the purposes of both Swiss and the EU privacy laws our Company is the controller of your personal data, that you share with us when you visit our website or as a consequence of your visit or interest. We are responsible for and control your personal data and we only do so in connection with lawful basis mandated by data protection laws. Why do we process your personal data The purpose of processing your personal data is given by reasons of our interaction. You may be (i) our business partner or an employee working for our business partner and you are interested to receive information related to our services; (ii) a healthcare professional who is looking for professional or educational information, provides us with services, or wishes to inform about experience with the use of the product we distribute; (iii) a candidate interested in a job with our Company; or any visitor of our website. What personal data do we collect? It will always depend on the reason for which you contacted us. Please note that personal data for the purpose of this Privacy Notice means any information that allows for an identification of a natural person and it may include (but is not limited to): In addition, it might be other personal information you provide to us from time to time when you contact us based on the nature of our interaction that is relevant for us to collect and process. You, as the data subject, may change your preferences or request deletion of your data at any time by either (as applicable) by ‘Unsubscribing’ through emails you have received from us, emailing to data@swixxbiopharma.com or writing to us, subject to any overriding legal obligation that we may have for retention of your information. Further, we may keep such data on a ‘suppression list’ so we know not to contact you or process your data in future until further notice. How do we use your personal information and what is our lawful basis for its use? We use your personal information for the following purposes: to send you administrative notices, relating to our organization and its activities, where relevant based on your consent, as our lawful; to respond to your enquiries and requests related to our services, in which case our legitimate interest is our lawful basis because it is important to us to respond to your enquiry; for our internal purposes such as management, research, analytics, organizational reporting and activities of similar nature, business administration where our lawful basis is our legitimate interest in continuing in our effort of improving our organizational efficiency; to check with you that you agree with the type of communications that you receive from us, where your consent is our lawful basis; to comply with applicable laws, regulations, court orders, government and law enforcement agencies’ requests, to operate our systems properly and to protect ourselves. Who do we share your personal information with? If relevant and necessary, we may share your data with some of our partners who provides us with different services being our (i) agents, contractors and suppliers, inclusive of companies that provide us with technology services i.e. data analysis, hosting and technical support as well as those companies who are engaged to market and distribute our products; companies we work with on our recruitment process; (ii) our professional advisors, auditors, investors. When we share your information with other organizations or data processors, we require use of your data only for the purpose we have them for and they have to follow our instructions whilst complying with appropriate security measures. We work with organizations who are certified for providing these services. We also process your data when appropriate and when important for the performance of our work to colleagues within our company, that may also include our Company affiliates outside of the European Economic Area (i.e. Serbia, Montenegro, Macedonia, Kosovo, Bosnia and Herzegovina). We will only do so if we are confident that our internal systems in such countries adhere to the same high standards when processing data. We may also share your data with law enforcement agencies, regulators, courts, public authorities or emergency services if and when we are required to do so on lawful basis. How we protect your personal information We are keen to maintain the highest standards of data privacy and security to protect your personal details and other information about you because we want you to feel completely confident about your interaction with us. We regularly review our processes and procedures and take reasonable steps, consistent with generally accepted industry standards, including technical, administrative and physical safeguards to protect your data from unauthorized access and use, misuse, disclosure, alteration, accidental loss and/or destruction. Please always follow commonly-accepted security recommendations (use of secure protocols, etc.), when transmitting personal data via Internet. Know your rights Under EU privacy laws you are entitled to: Be informed about what data we hold on you, why we hold it and how we process it, Have access to the personal data we hold about you, The correction of your personal data when incorrect, out of date or incomplete, Restrict our processing of your data, Request that your data be erased completely (where we are able to do so due to legal reasons) from our files, Expect your personal data to be available in a portable electronic format for ease of transfer, Object to holding and keeping specific types of personal data, Expect adherence to best and transparent practice around automated decision making and profiling. Accessing your data and keeping your personal information up to date If you would like to access any information we hold on you, or you want us to correct inaccurate data or complete or remove them or if you wish to exercise any of other of your rights, please email us at data@swixxbiopharma.com or write to us. Once we confirm your identity, we will respond to your enquiry within 30 days. How long do we keep your personal data The period for which we keep your personal data depends on the purpose for which your information was collected and is used. We will store your data in accordance with our retention policy that we review regularly and will not keep it for longer than necessary for those purposes or for any other legal requirements. If you would like more details in relation to your personal data, please contact us via data@swixxbiopharma.com or call us on +41-41-5523-440 Withdrawing your Consent If you do not want to receive information from us , please get in touch with us via data@swixxbiopharma.com or on the following number +41-41-5523-440, and we will change your preferences You can also request deletion of your data at any time by emailing to data@swixxbiopharma.com, subject to any overriding legal obligation, we may have for its retention. We may put your data on a ‘suppression list’ so we know not to contact you or process your data in future until further notice. Contacting the Regulator If you are in the EU, you are entitled to raise any issues of concerns and file a complaint about the processing of your personal data with your local data protection authority. Any more questions? We hope this Privacy Notice has been helpful in setting out the way we handle your personal data and your rights to control it. If you have any more questions on how the Company will handle your personal data, please contact us directly at data@swixxbiopharma.com or telephone us on +41-41-5523-440
What might be the reasons for data collection
Data that may be collected
You might be the person named in a contract, we signed with you or with the organization you represent;
Your name, address and contact information (such as telephone number, your place of work, professional area, job title and organization contact information)
Invitations and registration for events we organize or sponsor;
Your name, address and contact information (such as telephone number, your place of work, professional area, job title and organization contact information)
Your request for information about our company, services we offer, to allow we send you the most relevant communication on topics of your interest in the future;
Your name, address and contact information (such as telephone number, your place of work, professional area, and organization contact information) inclusive of your preferences and interests,
Your request for Swixx Biopharma News Announcements or marketing materials;
Your name, address and contact information (such as telephone number, your place of work, professional area, and organization contact information)
Other information related to you in your job application such as your CV, references, education and other professional certificates;
Your name, address and contact information (telephone number, your place of work, professional area, job title, organization contact information)
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